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ZARMS is a workspace where your team turns each piece of work into a card and everyone can see whose turn it is to act. Each card makes it clear who acts next, so you no longer hear “I thought someone else was doing it” or find work stuck waiting for a review.

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Four words that explain it all

To use ZARMS, you only need to know four words: team, board, card, and ball. A team is the organization that uses ZARMS together, such as a company or group. You invite members, sign up for a plan, and change settings for each team. One person can belong to more than one team. A board is a container that groups related cards. You create boards for a department, a project, regular work, and so on. You can see how work is going in Kanban, List, or Timeline view. A card is one piece of work. Each card has a status (Draft → Not started → In progress → In review → Done), assignees, and a due date. You put the card’s description and files in the Google Doc and Google Drive folder that come with each card. The ball tells you who acts next on a card. In ZARMS, the person who needs to act next on a card has the ball — it’s their turn. The ball moves between assignees as the card’s status changes. For example, when a card is In progress, the person doing the work (the Processor) has the ball. When it’s In review, the person checking it (the Reviewer) has the ball. Home and My Board collect the cards where you have the ball.
Diagram showing the ball moving from the Creator to the Processor, the Reviewer, and the Receiver as a card's status moves from Draft to Done
To learn more about how the ball moves, see Status and the ball.

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What you can do

AI, the API, and connections to AI agents (MCP) are available during the trial and on the Starter plan or higher. For details, see Plans and the trial.

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What ZARMS doesn’t have

  • A text editor inside the app: You write card descriptions in Google Docs. You can use tables and images with Google Docs features as usual.
  • Password sign-in: You can only sign in with a Google account.
  • Per-user pricing: Pricing is a flat fee per team (Basic is free).

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The thinking behind it

ZARMS has a few rules that may surprise you: a card has four roles instead of one assignee, cards can’t be deleted, and boards can’t be private. They all come from a few ideas: remove the places where work gets stuck with simple rules, keep work open, and keep a record of how decisions were made.
Last modified on November 4, 2026