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Here are some actions that help once you have a lot of cards.

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Find a card

Use Search cards at the top (Ctrl+K or /).
  • Open by number: Enter a number such as 42 or #42 to open that card’s details. The card number appears at the bottom left of the card details as “Card #42.”
  • Search by words: Enter words and press Enter. ZARMS searches card names and the text of each card’s Google Doc, and lists the results on My board. If only one card is found, it opens.
  • Pick a recent card: Click the search box to see the cards you opened recently.
On a narrow screen, when a board is open, use the search box at the bottom of the screen to filter the cards on that board. Archived cards don’t show up in word searches. You can still open them by entering their number. To search by content, or to combine conditions, it’s easier to ask AI. In the card details, open More actions (the three vertical dots) at the top right and choose Share (Ctrl+Shift+S) to copy a link that includes the card number and name. Paste it into a chat or email. People who open the link can view the card details after signing in. People who aren’t members of that team, and Guests who weren’t invited to the card’s board, see “Share link is invalid.”

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Duplicate a card

In the card details, open More actions at the top right and choose Duplicate (Ctrl+Shift+D). A copy is created right after the original, named after the original card, and its details open. The copy keeps the board, status, priority, dates, hours, Processor, Reviewer, Receiver, parent card, custom fields, and steps. The Creator becomes the person who duplicated it. Followers and comments are not copied. A new Google Doc and folder are created, and the original doc’s content is not copied. If you create the same kind of work over and over, a template card works better than duplicating. For work that comes back on set days, set the card to repeat and the card is created on those days automatically.

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Group cards as parent and child

When you split a big job into smaller cards, linking them as parent and child makes the relationship clear. On the Relations tab in the middle of the card details, you can link one Parent card and any number of Child cards.
  • Only cards on the same board can be parent and child.
  • The tab heading shows how many child cards are finished (Done or Cancelled) out of the total.
  • In Timeline, child cards are listed under their parent, and the parent’s bar spans the period of its children.
If you move a card to another board, any parent-child links across boards are removed.

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Move a card to another board

Choose the destination board in the board selector at the top left of the card details, then press Save changes. Choose My board to take the card off every board.

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See the change history

On the History tab in the middle of the card details, you can see when, who, which field, and what it changed from and to. You can filter by Field and Member. History shows changes from the last 13 months. For comments and individual step changes, check the comments instead of the history. Guests can see the history only for cards they can view.
Last modified on November 4, 2026